ONE Asset Record: A Standardized Approach to Smarter Asset Management

ONE Asset Record is a unified data-sharing standard designed to create a single source of truth for asset-related information. It transforms asset management by improving efficiency, compliance, and digital integration — while enabling real-time visibility across departments.

Why ONE Record Matters

1. Centralized Asset Data

All asset-related information — financial, operational, and compliance — is stored in one system.
This eliminates data silos between departments and ensures everyone works with the same, up-to-date information.

Example:
A company’s fixed assets (real estate, machinery, IT equipment) are recorded in a shared system.
This prevents reporting conflicts between finance, operations, and audit teams.

2. Stronger Compliance & Audit Readiness

ONE Record provides a tamper-proof audit trail aligned with global standards like IFRS, GAAP, and ISO 55000.
It ensures that every transaction is tracked, verifiable, and accessible when needed.

Example:
During audits, teams can access real-time asset histories, including transactions, valuations, and ownership — simplifying compliance reporting and reducing risk.

3. Full Lifecycle Visibility

Track every phase of an asset’s lifecycle — from acquisition to disposal:

• Acquisition – Purchase orders, invoices

• Utilization – Maintenance history, performance metrics

• Depreciation – Financial reporting and tax alignment

• Disposal – Sale, transfer, or write-off tracking

It also enables predictive analytics for maintenance and replacement.

Example:
An insurance company predicts when servers or workspace assets will need replacement using lifecycle and usage data — reducing downtime and budgeting smarter.

4. Built for Interoperability & Digital Transformation

ONE Record connects seamlessly with ERP systems, IoT devices, blockchain, and finance platforms, enabling:

• Real-time asset updates

• Automated reporting

• AI-powered investment and maintenance insights

Example:
A manufacturer connects IoT sensors to its asset system. Equipment condition data is auto-synced to ONE Record, triggering preventive maintenance before failures occur.

5. Secure, Standardized Data Sharing

ONE Record enables encrypted, role-based access for multiple stakeholders:

• Finance & Treasury – Capital expenditure tracking

• Operations & Maintenance – Repairs and asset status

• Compliance Teams – Reports, audits, and regulatory filings

This reduces fraud risks and ensures consistency across internal and external reports.

Example:
A financial institution securely shares asset valuations with both regulators and investors, ensuring data is consistent and protected across all channels.

Conclusion: ONE Record. One Source of Truth.

• ✅ Eliminate inconsistencies and siloed records

• ✅ Ensure smoother audits and stronger compliance

• ✅ Optimize asset lifecycle and performance

• ✅ Embrace digital transformation and emerging tech

• ✅ Securely share accurate data with confidence

Move from fragmented asset tracking to integrated, intelligent management.
Let ONE Record be your foundation for transparency, control, and growth.